Privacy
Your job search stays yours.
“I built IcedCoffee because job hunting is exhausting enough without handing your whole life story to another website.”
This page says, in plain words, what IcedCoffee keeps on your Mac, what leaves it, and why. The short version: your stuff is yours, nothing is for sale, and the little we do send is anonymous and can be switched off.
Your stuff lives on your Mac
Everything you put into IcedCoffee stays on this Mac: your resumes and cover letters, every application, your notes, answers, interview practice and its recordings, and the settings that tie it all together. We don’t have servers for any of it, so there’s nothing of yours sitting on ours.
Your documents are ordinary files in your IcedCoffee folder. If you keep that folder somewhere that syncs, like iCloud Drive, your files travel with that service’s own privacy terms, not ours.
You pick the robot
IcedCoffee can work with an AI helper we call your robot. When you ask it for help, only what that job needs goes to the robot you chose:
- A model inside IcedCoffee. If you add your own API key (Anthropic, OpenAI, Google or OpenRouter), the text a job needs goes straight from your Mac to that provider, under the terms of your account with them. Your key is kept encrypted in your Mac’s keychain and only ever goes to that provider. A model running on your own Mac (Ollama or LM Studio) sends nothing anywhere.
- Your own robot app. If you connect an app like Claude, it talks to IcedCoffee through a private connection on your Mac. What it reads and does is between you and that app.
IcedCoffee never reads your email or your inbox. If you ask your robot to check your email, it does that with its own connections, not ours.
Anonymous counts and crash reports
To make IcedCoffee better, it sends anonymous counts (like “someone finished setup”) and reports when something crashes. It’s on unless you turn it off in Settings ▸ Privacy ▸ Share anonymous usage data. Off means off: nothing is sent or saved for later while it’s off.
What’s sent
- Moments, like “setup finished” or “tailoring took 42 seconds”
- Which part of the app was used, by the button, never by its words
- The app’s version, your macOS version and your Mac’s chip
- Which kind of robot is set up, and your color palette
- Crash reports from IcedCoffee’s own code, cleaned of anything personal
- One random number per install, so steps can be counted together
What’s never sent
- Anything you write, or that’s written for you
- Any name: yours, a company’s, a contact’s or a file’s
- Your email, your IP address or your location
- Screenshots or recordings of your screen
- Anything about other apps, websites or the rest of your Mac
- Your clipboard, or anything from a job posting
Counts go to PostHog and crash reports go to Sentry, both in the United States. Both are set to throw away IP addresses on arrival. Neither ever receives a name or an email, so the random number can’t be tied back to you.
When IcedCoffee goes online
Besides your robot and the anonymous counts above, IcedCoffee only goes online to do something you asked for, or to stay up to date:
- Job links. When you paste a job posting’s link, IcedCoffee reads that page, and the company’s logo from it, directly from that website.
- Updates. IcedCoffee checks GitHub for a new version when it opens. Every update is signed, and the app refuses any update that isn’t. You can switch automatic checks off in the IcedCoffee menu.
Your microphone, speech and calendar
These only work when you allow them in macOS, and they stay on your Mac. When you practice an interview out loud, your voice is turned into text right on your Mac, and your voice never leaves it. If you let IcedCoffee look at your calendar, it reads it on your Mac. If you ask it to add interviews to your calendar, they go into the calendar you picked, and from there your calendar’s own service syncs them as usual.
Nothing is for sale
Not your data, not your attention. There are no ads in IcedCoffee, and we never sell, rent or share information about you. There’s nothing to sell.
If you join the beta
When you sign up on this site, we get the email address you give us and, if you leave one, your answer to how you found IcedCoffee. We use them only to send you the beta and the occasional update about it. Your sign-up reaches us as an email, sent through Resend, an email delivery service in the United States, and we don’t keep it anywhere else. Want off the list? Reply to any email from us, and we’ll delete you.
Feedback and questions
When you use Help ▸ Send feedback or Suggest a feature, IcedCoffee opens a draft in your own mail app. You read it and decide whether to send it. Questions about this page? Send them the same way, and Q will answer.
Last updated October 1, 2026. If this page changes, the new version will be posted here with its date.